The importance if IDS submission throughout the patent
registration process, is no longer controversial
.
Beyond the legal obligation to the USPTO prosecution process, the IDS
submission provides the legal cover for potential lawsuits against the patent
or certain claims within it. The question is, whether I should rest assure that
while submitting all IDS information, I am really protected. The intuition
would be that the answer is yes, but when dealing with such a huge and unwieldy
system like the USPTO, such question could be in place.
Until a few years ago, the IDS submission process was done
manually, i.e. by printing and mailing tons of documents. The chance that some
of it got lost is by no means low. The ability of the Patent Attorney to track
all IDS items is not simple. Since the prosecution process might take years, we
find ourselves in a situation where many IDS could be lost, thus endangering
the patent validity. Even nowadays, when online submission is available,
complete IDS or a few items within it, might be lost due to human errors,
internet connection problems, USPTO website malfunctioning or not-considered
items by the examiner.
Fig.1 – Potential errors in USPTO website
From our vast experience in working with Patent Attorney
firms, we found that the gap between what patent attorneys believe they
submitted to what was actually submitted and received in the USPTO, is beyond
any imagination. This gap is huge in regard to the percentage of the files
(patent applications) that contain missing items as well as in regard to the
number of the missing items within each file. Obviously, only those items that
do reside within the USPTO are relevant for any potential lawsuit against the
registered patent, and not those items that reside in the Patent Attorney
docketing system (whether they were sent to the USPTO but never received, or
whether they have not been sent at all).
The only way to avoid such scenario is to perform a
comparative check between IDS items within the docketing system and the IDS
items reside in USPTO PAIR website, per file. Such a test, for a specific
patent application, in any given moment, could verify and assure that all items
which the patent attorney planned to submit were actually submitted to the
USPTO and received by the patent examiner. In case a gap is found, it can be
fixed before any potential damage is done. Such manual test, for an average
file, could take a while, depending on the docketing system complexity and the
skill of the one who actually performs it:
1.
All 1449 documents in the
USPTO (scanned PDFs) need to be extracted from the USPTO PAIR website (these
documents represent the summary of the IDS items in each IDS submission)
2.
All items marked as
submitted should be extracted from the docketing system
3.
Each item in the docketing
system should be looked for in the 1449 documents so as to verify it actually
exist there
Fig. 2 – Simple 1449 document sample (taken from USPTO
website)
In case there are only a few items, then such an act could
be quick and straightforward. When there are many items and/or we have a lot of
files to verify, this is a different story. Such activity could take a lot of
time, be very expensive (in man power terms) and most important – vulnerable to
human errors. In big Patent Attorney firms, who file many patent applications
every year, such testing process is so expensive and complicated that it is
nearly impossible, therefore get hardly done.
Fig.3 –1449 document that is not considered by the
examiner (taken from USPTO website)
It seems that there is a need to a system, which would be
able to connect to both docketing system and USPTO PAIR website, extract the
relevant information per patent application and compare it. Since the USPTO PAIR
data is scanned and saved in an Image format, the system should be able
to convert it to a readable format (readable PDF, text etc.), prior to
performing the comparison. Without such ability, the system would not be able
to provide an appropriate comparison between items.
In addition, allowing the user to ‘mark’ problematic items,
thus ‘telling’ the docketing system that these items need to be re-submitted,
is a requested feature.
Fig.5 –Heavily loaded 1449 document; Page 1 out of 6
App4Reg is led by skilled Hi-Tech professionals with over 40 years of accumulated experience at R&D and Project Management. Our past experience lies within Telecom industries and tier-1 operators million dollars project management.
We work together with our clients to seamlessly provide automated solutions for client intellectual property strategies.
Our strength derives from years of experience in the Patent-Trademark business combined with years of software expertise. We are on the cutting edge of the technology that supports automated patent submission processing. Our experience, the combination of software expertise and patent expertise, positions us to provide software systems that are tailored to our clients needs.
